Icons and colours

What the icons in toolbars and table rows do, and what the green, amber, red and grey colours mean.

For everyone 6 min read Updated 28 Oct 2026

Hover over any icon in HAPR to see its name. This page lists the common ones and the colours that go with them. The names below are the ones the screens show. Not every icon appears on every screen, so each table says where to look.

These sit above the attendee table on the Attendee manager.

Icon	Name	What it does
People	Add attendees	Opens a menu with Add manually and Import list
Bed	Add hotel	Adds a hotel and its room types to the event
Arrow into a tray	Download	Opens the download drawer for the screen
Branching tree	Group rows	Opens Group rows by, where you tick Entity/Game, Dept/Team name or Role
Three dots	More	Holds Settings and, for administrators only, Share access

On a phone, the add, download and group icons fold into the three dots menu.

Toolbars on other screens

Icon	Name	Where and what it does
Funnel	Filters	Opens the filter drawer. A number shows how many filters are on. See Event overview
Funnel	Filter the list	On the Rooming list. A number shows how many filters are on
Funnel	Filter, with the column name	In a column heading on the Attendee manager and Visa management. It lights up when that column is filtered
Gear	Column settings	On Visa management. Chooses the columns the table shows

On a row

These are in the Actions column of the Attendee manager and Visa management.

Icon	Name	What it does
Pencil	Edit	Opens the attendee to change their details
Plus	Add trip	Adds another trip to the attendee
Globe	Open registration form	Opens the person's registration form in a new tab. For someone in a group registration the name is Open group registration
Speech bubble	Open attendee communication	Opens the message history. A red number counts what is unresolved plus what is unread, and the hover text shows both counts
Seal	Mark visa verified	Visa management only. Asks you to confirm, then marks the visa verified. Press again to undo
Identity card	Review passport / visa	Visa management only. Opens the passport or ID image beside the details
Bin	Remove trip	Removes one trip from an attendee who has more than one, after asking you to confirm

The Actions column of the first attendee.

The Globe is greyed out and says Registration not started yet until the person has started their form.

The Delete button in the bar that appears when you tick rows also uses a bin. It asks you to confirm before it permanently removes the attendees. Bins elsewhere, such as on a team in the edit drawer, remove that item.

Badges beside a name

Small round badges appear next to an attendee's name.

Icon	Name	What it means
Star	POC	This person registers a team. The hover text gives the number of members
Seal	Visa verified	The visa has been checked and verified
Red seal	Unverifiable	Visa management only. The visa was recorded as unverifiable. The hover text gives the reason
Stamp	Visa required	Visa management only. Their answers say a visa is needed
Paperclip	View passport / ID	Opens the uploaded passport or ID image

Travel and room needs

These icons sit in the travel columns of the Attendee manager. Hover to see the full sentence.

Icon	Means
Plane, lit	Flight required
Plane, off	Flight not required. They answered no and nothing is booked
Plane, amber	They answered no, but a matched booking exists. The hover text ends with "check"
Bed, lit	Accommodation required
Bed, off	Accommodation not required
Bed, amber	They answered no, but a hotel is assigned. The hover text ends with "check"
Fork and knife	Catering Required when lit, Catering not required when off
Suitcase	Baggage Required when lit, Baggage not required when off. One per trip
Identity card, lit	Visa Required. Off, it says Visa not required

If you can edit registrations and the attendee is not locked, the plane, bed, fork and knife, and suitcase icons are buttons. Pressing one asks you to confirm, then switches the need on or off and records the change in the attendee's activity history. An amber icon proposes switching the need on. The identity card is display only.

Colours

Colour	Means
Green	On track, done or required, such as 90% or more picked up, or Submitted
Amber	Needs attention, such as 75% to 90% picked up, or a registration that is Started
Red	A problem, such as below 75% picked up, Over block, Visa Rejected or Cancelled
Grey	Not needed, not started or off

Registration status

On the Attendee manager, the status pill is green for Submitted, amber for Started and red for Cancelled. Pending Invite is grey.

Visa and other statuses

The status lists on the Attendee manager use colours you can change. In the settings drawer, open the colour next to a value and choose from Grey, Green, Light green, Amber, Blue, Red, Purple, Teal or Pink. For example, Visa issued starts green, Visa in progress blue and Visa Rejected red.

Room block pick-up

On Room block management, each room type shows its pick-up.

Pick-up	Colour
90% or more picked up	Green
75% to under 90%	Amber
Below 75%	Red, with the words "attrition risk"
More rooms than the block	Red, Over block
No block set	Amber, No block

Progress bars on the event overview

The registration and booking progress bars on the Event overview use their own bands.

Progress	Colour
Over 100%	Dark green
Above 75% up to 100%	Green
50% to 75%	Amber
Below 50%	Red

Dark green means more people registered than the team has slots. Nothing has gone wrong with their forms. The allocation is short, so the organiser should look at it.

Good to know

On Room block management, a padlock sits beside Contracted room count. It shows locked by default, with the hover text Unlock to edit contracted rooms. Press it to edit the numbers, and press it again (Lock (stop editing)) to protect them.
Hover text is the best guide. If an icon is not on this page, its name appears when you point at it.

For how the figures behind these colours are worked out, see How the numbers work.